NPO: 000-454.
Section 18 A
Ref No:18/11/13/2213.
Registered PBO No: 2997/095/84/5
Autism South Africa
Children’s Memorial Institute
Gate 13, Cnr Joubert Street Ext and Empire Road
Braamfontein. 2001

PO Box 84209 Greenside 2034
Tel: + 27 11 484 9909
Fax: +27 11 484 3171
E-mail: info@autismsouthafrica.org

Manual 51 Submission
Promotion Of Access To Information Act,
Act 2 Of 2000
Section 51 Manual For
Autism South Africa

Introduction:
Particulars in terms of Section 51 of the Act.
The reference, in this Manual, to any information in addition to that specifically required in terns of Section 51 of the Act does not cerate any right or entitlement (contractual or otherwise) to receive such information, other than in terms of the Act.

Contact details:
Name of Private Body: Autism South Africa
Sandy Klopper
Postal address: PO Box 84209, Greenside 2034 Gauteng

Street address The Memorial Institute of Child Health and Development
Gate13. Cnr Joubert Street Extension and Expire Road Braamfontein Gauteng

Telephone number (011) 484 9909 / 9923
Fax No: (011) 484 3171
E-mail: director@autismsouthafrica.org

The guide as described in section 10 of the Act (section 51 (1) (b) A Guide has been compiled in terms of Section 10 of PAIA by the Human Rights Commission. It contains information required by a person wishing to exercise any right, contemplated by PAIA. It is available in all of the official languages.

NPO: 000-454-. Section 18 A Ref No:18/11/13/2213. Registered PBO No: 2997/095/84/5
The Guide is available for inspection, inter alia, at the office of the offices of the Human Rights Commission:
The South African Human Rights Commission
PAIA Unit: Research and Documentation Department
Postal Address: Private Bag 2700, Houghton 2041
Street Address: 29 Princess of Wales Terrace, Cnr York and St Andrews Street, Parktown
Tel: (011) 484 8300
Fax: (011) 484 0582
Website: www.sahrc.org.za
E-mail: paia@sahrc.org.za

Categories of records of Autism South Africa that are available without a person having to request access in terms of the Act i.e. voluntary disclosure Autism South Africa is not obliged to publish a notice in terms of Section 52(2) of the Act and to date has not elected to do so

Records available in terms of other legislation (Section 51(1)(d)
Information is available in terms of the following legislation to the persons or entities specified in such legislation:
Basic Conditions of Employment Act 75 of 1997
Employment Equity Act 55 of 1998
Income Tax Act 58 of 1962
Labour Relations Act 66 of 1995
Unemployment Contributions Act 4 of 2002
Unemployment Insurance Act 30 of 1996
NPO Act 71, 1997

How to request a record, a description of the subjects on which we hold records and the categories of records held on each subject (Section 51(1)(e)

1. How to request a record
Request for access to records held by Autism South Africa must be made on request forms that are available from the SAHRC website (www.sahrc.org.za) or the Department of Justice and Constitutional Development website (www.doi.gov.za) (under “regulations”). For the convenience of requestors, copies of these forms are included in the version of this manual available at our offices. Request for access to records must be made to our Information Officer at the address, fax number or electronic mail address provided.

The requester must provide sufficient detail on the request form to enable the Information Officer to identify the record and the requester. The requester should also indicate which form of access is required and indicate if he or she wishes to be informed in any other manner and state the necessary particulars to be so informed. It is vital that the requester identifies the right that he or she is seeking to exercise or protect and provides an explanation of why the requested record is required for the exercise or protection of that right.

If a request is made on behalf of another person, the requester must then submit proof of the capacity in which the requester is making the request to the satisfaction of our Information Officer.

NPO: 000-454-. Section 18 A Ref No:18/11/13/2213. Registered PBO No: 2997/095/84/5
If the requestor does not use the standard form, the request may be rejected for lack of procedural compliance, refused (if sufficient information is not provided or otherwise) or delayed.
Please note that requestors are also required to pay the required fees. The list of prescribed fees in respect of requests, and in respect of access to records (if the request is granted) is attached as Annexure 2

The head of the private body must notify the requester (other than a personal requester) of the prescribed fee (if any) before further processing the request. The requester may lodge an internal appeal or an application to Court against the tender or payment of the requested fee. The head of the private body will then make a decision on the request and notify the requester in the required form.

If the request is granted then a further access fee must be paid for the reproduction and the search and preparation, and for any time that has exceeded the prescribed hours to search and prepare the records for disclosure.

Kindly note that all requests to Autism South Africa will be evaluated and considered in accordance with the Act. Publication of this Manuel and describing the categories and subject matter of information held by Autism South Africa does not give rise to any rights to access such information or records, except in terms of the Act.

2. Subjects and categories of records held by Autism South Africa

We maintain records on the following categories and subject matters. However please note that recording a category or subject matter in this Manual does not imply that a request for access to such records would be honoured. All requests for access will be evaluated on a case-by-case basis in accordance with the provisions of the Act. In particular, there may be applicable grounds of refusal of such a request, as set
out in the Act.

5.2.1: Internal records:

The following are records pertaining to Autism South Africa:
Constitution
Audited Financial Statements
Monthly Financial records
NPO Registration Certificate
PBO Status Documentation
Section 18A Status Documentation
Section 10(1)(f) Status Documentation
Minutes of meetings.
Internal Policies and Procedures
Records relating to the appointment of remunerated staff members, public officer and other officers
Tax Returns
Accounting Records
Banking Records
Bank Statements
Paid Cheques
Electronic banking records
Asset Register
Invoices
PAYE Records
Documents issued to employees for income tax purposes
Records of payments made to SARS on behalf of employees
UIF Records
NPO: 000-454-. Section 18 A Ref No:18/11/13/2213. Registered PBO No: 2997/095/84/5
Employment contracts
Employment Equity Plan
Disciplinary records
Salary records
Disciplinary code
Leave records
Training records
Training Manuals
Records held by officials of Autism South Africa

5.2.2: Personnel records:

For the purposes of this section, “personnel” means any person who works for or provides services to or on behalf of Autism South Africa and receives or is entitled to receive any remuneration and any other person who assists in carrying out or conducting the business of Autism South Africa. This includes, without limitation, partners, directors, all permanent, temporary and part-time staff as well as consultants and contract workers.

Personnel records include the following:

  • Any personal records provided to us by our personnel;
  • Any records a third party has provided to us about any of their personnel;
  • Conditions of employment and other personnel-related contractual and quasi-legal records;
  • Employment policies and procedures
  • Internal evaluation and disciplinary records; and
  • Other internal records and correspondence.

6. Other information as may be prescribed. (Section 51(1)(f))

No such information has been prescribed.

7. Availability of the manual. (Section 51(3))

This manual is available from the South African Human Rights Commission (see details above), from Autism South Africa (see details above).

The request procedures

Form of request:
The requester must complete Form C and submit this form together with a request fee, to the head of the private body.
The form must be submitted to the head of the private body at his/ her address, fax number, or electronic mail address.

The form must:

  • provide sufficient particulars to enable the head of the private body to identify the record/s requested and to identify the requester,
  • indicate which form of access is required,
  • specify a postal address or fax number of the requester in the Republic,

* identify the right that the requester is seeking to exercise or protect, and provide an explanation of why the requested record is required for the exercise or protection of that right
NPO: 000-454-. Section 18 A Ref No:18/11/13/2213. Registered PBO No: 2997/095/84/5
if in addition to a written reply, the requester wishes to be informed of the decision on the request in any other manner, to state that manner and the necessary particulars to be informed in the other manner,

f. if the request is made on behalf of another person, to submit proof of the capacity in which the requester is making the request, to the reasonable satisfaction of the head of the private body.

Fees:
A requester who seeks access to a record containing personal information about that requester is not required to pay the request fee. Every other requester, who is not a personal requester, must pay the required request fee:

The head of the private body must notify the requester (other than a personal requester) by notice, requiring the requester to pay the prescribed fee (if any) before further processing the request.

The fee that the requester must pay to a private body is R50.00. The requester may lodge an application to the court against the tender or payment of the request fee.

After the head of the private body has made a decision on the request, the requester must be notified in the required form.

If the request is granted then a further access fee must be paid for the search, reproduction, preparation and for any time that has exceeded the prescribed hours to search and prepare the record for disclosure.